Google Workspace vs Microsoft 365 vs Zoho

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In this day and age where data is the new gold, every business is trying to keep their work organized and maintain productivity in their company. Therefore, every business no matter startup or an enterprise needs an economical and best productivity and collaboration tool.

And when it comes to productivity tools there are three office suites in the market Google Workspace (previously known as G Suite), Microsoft 365, and Zoho Workplace. And these all are very efficient and productive in their own way.

A lot of businesses are confused about which productivity suite they should opt for their workbetween Google Workspace, Microsoft 365, and Zoho. Therefore, we have briefly discussed these cloud suites to make your work easier in choosing the best productivity tool for your business.


Although Google, Microsoft, and Zoho all three provide free cloud services, these free versions are not fully equipped for business needs. Therefore, you need to invest in their monthly and annual subscriptions to get the best services.

Google Workspace

Google Workspace currently offers three plans Basic, Business, and Business Plus. The basic plan costs $6 per user per month, whereas the Business plan costs $12 per user per month, and the most elite plan that is the Business plan comes in at $18 per user per month.

There is also an Enterprise plan which is a custom plan and Google will charge you based on services you acquire. Google Workspace only allows monthly billing. You can also get a 14days free trial, but for that credit card is necessary.

Microsoft 365

Microsoft 365 offers Home Solutions as well as Business Solutions. In-Home Solutions there are two plans Personal and Family. Microsoft 365 Personal plan costs $6.99 per user per month, whereas the Family plan costs $9.99 for upto 6 users per month. And in Business Solutions there are three plans Basic, Business Standard, and Business Premium. The basic plan costs $5 per user per month, the Business Standard plan costs $12.50 per user per month, and the Business Premium plan costs $20 per user per month with an annual commitment.
Microsoft 365 also offers annual subscriptions with some discounts. And you can also get a 30days free trial, but a credit card is required to avail that trial.

Zoho Workplace

Zoho Workplace comes up with two plans Standard and Professional. In the Standard plan, Zoho charges $4 per user per month, whereas the Professional plan costs up to $7 per user per month. Zoho also gives us the chance to pay annually, and for the annual plan, prices are deducted. You will also get a chance to test out Zoho Workplace with its 15day free trial, and that too without a credit card.


Every business would love to have freedom of storage in their cloud so that they could store their important documents without really thinking about the storage limit. So, let’s compare Microsoft 365, Google Workspace, and Zoho and find out who wins this storage battle.

Google Workspace

As we discussed earlier, Google Workspace offers three plans. The Basic plan has a cloud storage of 30GB per user, whereas the Business plan provides 2TB of cloud storage and the business Plus plan provides5TB of cloud storage per user. In the Enterprise plan, there are no restrictions, you can buy as much storage as you want.

Microsoft 365

Microsoft 365 provides cloud storage of 1TB per user in every plan either its Home Solution or Business Solution.

Zoho Workplace

Zoho Workplace offers two plans, Standard and Professional. The standard plan provides 5GB of cloud storage per user, while the Professional plan comes up with 100GB of cloud storage per user.


Google Workspace, Microsoft 365, and Zoho have very similar offerings in terms of their products and features. Let’s take a deeper look at each one of the productivity tools.

Google Workspace

Google Workspace provides a full package of what a business requires to increase its productivity. Their features include Google Docs, Google Sheets, Google Slides, and many more which will help you in keeping your work organized. The best thing about G Suite is that more than one person can work on Google Docs at the same time. Google Workspace recently released appGoogle Meet was the leading Google published app in May with over 21.48 million downloads to Android devices Google Drive also provides Vault in Business and Enterprise plan which retains data even after someone deletes it. G Suite also has Shared Calendars to organize and schedule meetings.

Microsoft 365

Due to Microsoft’s reliability and reputation it has dominated the market for the last many years. Microsoft 365 previously known as Office 365 offers various productivity software. Some of the apps Microsoft 365 offers are very popular such as Word, PowerPoint, Excel, OneDrive, etc. Microsoft Teams which is a video conferencing app its users’ increases from 32 million users on March 12. 2019 to 75 million as of April 30. 2020. Due to the impact of the coronavirus (COVID-19) outbreak and the growing practices of social distancing and working from home. Microsoft 365 also offers Vault and Shared Calendars services. And most of the Microsoft 365 apps are on-premise and that’s a huge benefit for those who are reluctant to use online tools.

Zoho Workplace

Zoho has not been competing for neck to neck with Google Workspace and Microsoft 365, its features are not as fully equipped as compared to Google Workspace and Microsoft 365, but it makes up for it in its price offerings. Zoho WorkDrive apps include Zoho Writer, Zoho Sheet, Zoho Show. Zoho also provides video conferencing and shared calendars in its workplace.

Business Email

If you’re looking for the best productivity suite, business email service is one of the important aspects to look into. Before choosing an office suite you must be aware of how much mailbox storage you will get, and what is an attachment size limit. Have a look at which productivity suite offers the best business email services.

Google Workspace

Google Workspace business email also known as Gmail, provides a mailbox of 30GB shared with Google Drive. Gmail also gives us the freedom to host Emails on multiple domains. G Suite’s business plan provides 1TB of storage per user for Gmail, and an attachment size limit of 25MB. You can send emails to 500 recipients outside of the organization at one time, and 2000 Emails per day.

Microsoft 365

Microsoft 365 has Outlook as their email provider. Outlook provides 50GB of mailbox storage per user, this storage is separate from 1TB of OneDrive cloud storage. You can send emails to 500 recipients at one time, with a maximum attachment limit of 150 MB. Outlook also supports email hosting for multiple domains.

Zoho Workplace

Zoho mail is a part of Zoho Workplace, and it provides 5GB of storage in a free version with a maximum of 5 users. Zoho mail standard plan has 30GB mail storage, and a professional plan has 100GB of storage per user. Zoho mail supports a huge attachment limit of 250MB for a professional plan. And also has email hosting for multiple domains.

Who is it for?

Not every productivity suite is for everyone. It depends on the size of your business, your business needs, how much storage do you need, what pricing plan suits you, etc. So, we’ll help you identify what productive suite you should choose between Google Workspace, Microsoft 365, and Zoho for your business.

Google Workspace

Jeff Bezos once says “Treat Google like a mountain. You can climb the mountain, but you can’t move it”. Google Workspace offers plans for every level of your business whether you are a start-up or even an enterprise. Google doesn’t provide desktop(on-premise) apps that’s one thing you should be aware of before choosing Google Workspace.

Microsoft 365

Microsoft has been there in the industry for quite a long time. That makes Microsoft 365 a trust-worthy and reliable option to opt for. Microsoft 365 pricing plans also give us the ability to pay monthly and annually which makes payments feasible for customers. Microsoft provides on-premise apps which is easier for those who are not comfortable working online.


Zoho has been an attraction for small businesses in recent times. So, if you are also a startup or a small company you can also opt for Zoho services. Zoho is the cheapest of them all and also provides a free plan so if you are looking for an economical suite Zoho is a good option for you.

Final Verdict

After studying the comparison between Google Workspace vs Microsoft 365 vs Zoho, you might have observed that Zoho is not equipped for huge enterprises or larger businesses. Zoho is mostly used by startups or small businesses where their major motive of using Zoho is its cost-effectiveness and they are mostly not concerned about its limited features. Whereas Google Workspace and Microsoft 365 both are used by large enterprises, their pricing plans are mostly similar without much difference. Google Workspace has an advantage over Microsoft 365 when it comes to storage and features, as G Suite provides much better functionality to work online as compare to Microsoft 365. And also allows unlimited storage for more than 5 users in a business plan which is a huge benefit. Recent research also shows that the office suite market in the United States is split between Google Workspace and Microsoft 365, with Google Workspace being a market leader holding a share of 56.97% and Microsoft 365 occupying 42.63%. So, if you are a small business looking for an economical productivity suite you can opt for Zoho Workplace, but if you are an established business and want to increase productivity in your work environment you can go for Google Workspace.

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